Track clients, shows, and day rates with the billing rules our industry actually uses — 10-hour days, overtime, doubletime, turnaround — then send a professional invoice before you leave the venue.
Not another generic invoice generator — every screen assumes you work shows for production companies and get 1099s in January.
A1, L2, V1, TD — set a 10-hour day rate and 5-hour half-day rate for every position you work, and pick the role per day on each show.
Overtime after your day rate hours, doubletime after 14, and the turnaround rule when out-time and in-time get too close. Every threshold and multiplier is editable to match how you bill.
Enter in/out times per day (meal breaks included) and get a day-by-day invoice with hours and billing detail your client can actually read — then labor, per diem, and expense subtotals.
Travel days at full or half rate. Per diem auto-multiplied by your days on the show. Flights, hotels, and ground transport logged with a photo of the receipt — attached to the invoice PDF automatically.
Connect your Gmail (or any mailbox) and invoices go out from your address — PDF attached, with a copy in your Sent folder — so clients recognize the sender instead of filtering it to spam. We only ever send the invoices you choose; we never read your inbox. Track every invoice from draft to sent to paid.
Federal, state, and self-employment tax estimates based on where you live, a running tally of what you've set aside, and year-to-date totals per client — so January's 1099s hold no surprises.
Securely connect your bank and EventInvoiceHub matches incoming deposits to the right invoice — one click to mark it paid. No more cross-checking statements to see who finally came through.
Income and client reports, outstanding vs. paid, and a forecast of what you're on track to bill. One-click export to QuickBooks and Xero, with mileage tracked for the deduction.
Log the meetings, calls, and drafting behind a show — each with its date — so a day of Vectorworks or programming lands on the invoice as real, itemized work. Attach expense receipts inline or as a separate PDF.
Security isn't a feature here — it's the architecture.
The Windows and Mac apps keep every client, show, and invoice in a local database on your machine — never uploaded. Only your login and subscription status are verified online.
Every record is isolated per user with database-enforced row-level security. Your clients, shows, and numbers are visible to exactly one login: yours.
Zero-knowledge encryption: your bank and ACH details are scrambled in your browser with a key only you hold (derived from your password) before they're ever saved. We store nothing but unreadable ciphertext — not us, not a breach, no one but you can read them.
Start with a 7-day free trial — no credit card needed. Subscriptions auto-renew; cancel anytime with one click.
Every plan includes the web app, the Windows & Mac desktop apps, unlimited clients, shows, and invoices.
Every account gets a personal referral link. When a tech signs up through it and subscribes annually, you each get a free month — no cap. The more of the crew you bring, the more free months you stack.
Get your linkSame app, two ways to run it. Use the browser version from any device, or keep everything local with the desktop app.